Skip to main content

How to write good grants

This guide for grassroots organisations gives you a simplified overview of the grant writing process, offering tips and tricks to ensure your organisation writes a strong bid.

Reading Level: Medium
Reading Time: 5 minutes

This guide was created after running an interactive workshop for some of our Together Fund partner organisations on grant writing and how to do it well.

Fundraising Training Ltd. ran the workshop called the “Art of Applications”. The workshop was attended by staff of DPULOs and some small community-based organisations.

The trainer explained how most grant application forms, when whittled down to the basics, ask 14 essential questions.

The essential questions

Most grant application forms ask fourteen questions if you whittle them down to the basics.
These questions can be split between six topic areas:

1. Beneficiaries
How many people will benefit from the project?
What specific need does the project fulfil?

2. Organisational Context
What are your organisation’s overall aims? How do your organisational systems engage and reflect your
beneficiaries (in terms of governance, staffing and consultation)?

3. Relevance of External Environment
How does your project fit in with the work of other organisations? How do you compliment their work/policies and not duplicate them? What is the relevance of the project to our funding criteria and policies?

4. Project Details
What are the aims of the project (SMART* outcomes required)?
What are the key activities? When does the project start and what is the timescale for completion? How much funding is required, for what (the inputs)?

5. Monitoring and Evaluation
How will you monitor the project (outcomes and/or process)?
How will this info be used? What are the evaluation processes?

6. Continuation Plans
If the project continues beyond our funding period, how will you fund it
in the long term? How will you disseminate the results if it ends when our funding

Many of your answers to the fourteen questions will remain the same, or very similar, for most organisations whenever you write a new bid. This should save you time and effort when completing grant applications.

Where to focus and what funders want

The question that will likely need the most adaptation according to each grant application is:

“What is the project’s relevance to our funding criteria and policies?”

This will require the most adaptation each time, as projects vary, and every funder will have different criteria and policies.

The two most crucial questions

“If the project is to continue, how will it be funded?” and…

“If the project will end after our funding, how will you disseminate the results?”

Why these two questions matter

This is because funders want assurance that your project has some “milage”. They want to know that it will either be the start of something longer-term or that there will be valuable learning from it, if it is a shorter-term project.

Next Steps

We want to work with you!

We want to help organisations reduce the negative impacts of Covid-19 and address any widening inequalities in participation rates in sport and physical activity.

Learn more in our Together Fund hub

Stay in touch with Get Yourself Active

Never miss an update by following us on twitter @GetYrselfActive and signing up to our newsletter.

Click here to sign up to our newsletter